Through the current times, several organizations are unsure of how document control software will work for them. Let us consider a simple example that illustrates the same.
There may be a case wherein an employee is busy at work, and he receives an email from his/her boss. The boss asks the employee to retrieve the latest version of an important document, which he’d like to use for his meeting.
The employee finds several virtual files over his computer which has similarities, but figuring out the latest version is a tedious task. The situation stands the potential to delay the meeting or initiating the meeting with inaccurate data. Moreover, it may be complex for the employee to explain what went wrong.
Locating documents is an issue that several organizations are encountered with but the processes associated with the same need not be tedious and time-consuming.
Proper document management makes it easier for an organization to maintain, track and manage all its documents from a single dedicated repository and interface. This will be a time-saving measure, and ISO document management software will deliver the best results in this regard.
Document control should be seen as a way to organize information, data, and documents in a controlled, consistent, and standardized way. Furthermore, by the ISO 9001 international standard of Quality Management Systems, document control is a required action.
The compliance requirements call for the documents to be approved before any issues may arise. Similarly, the documents that are necessary or re-approved should be reviewed. The changes and status of the documents should be easily identifiable, and the different versions of the documentation should be available at all times.
Document control software by Harrington Group International (HGI) is an ISO: 9001 certified product. It is customized in the finest of ways to be the best match for your organizational requirements. HGI is the global leader in business management solutions.
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